Creditors Clerk

About

Description

The Creditors Clerk is responsible for the accurate, timeous processing of supplier invoices, reconciliations Of supplier accounts, and preparation of payment runs. The role supports the company’s financial health by Ensuring that suppliers are paid within agreed terms, financial records remain accurate, and internal Controls are followed consistently.

Responsibilities

• Receive, verify, and accurately capture supplier invoices into the accounting system
• Match invoices to purchase orders and goods received notes (three-way matching)
• Validate pricing, quantities, VAT details, and general ledger coding
• Follow up on outstanding invoices, credit notes, or supporting documentation
• Complete monthly supplier statement reconciliations
• Investigate discrepancies such as duplicates, incorrect charges, or missing invoices
• Maintain accurate, up-to-date supplier reconciliations and track outstanding payments
• Prepare weekly or monthly payment runs as required
• Ensure payments align with supplier terms and financial controls
• Issue remittance advices and resolve payment-related supplier queries
• Maintain organised, compliant records of invoices, purchase orders, delivery notes, and payment Documentation
• Ensure adherence to internal controls, finance policies, and audit requirements
• Provide supporting documents for internal or external audits as necessary
• Communicate professionally with suppliers to resolve queries and account discrepancies
• Build and maintain positive working relationships with suppliers and internal departments
• Assist with month-end close procedures relating to Accounts Payable
• Provide creditors ageing reports and payment schedules
• Support the Finance team with ad hoc accounting or administrative tasks

Qualifications

• Matric / National Senior Certificate
• A certificate or diploma in Accounting, Finance, or Bookkeeping (advantageous)
• Training or experience with accounting/ERP systems such as Sage, Accpac, Workflow (beneficial)

Application instructions:

• Click on 'Apply' Button.