Operations Assistant - Graduates

About

Description

The graduate trainee program is a 12-month, hands-on development opportunity designed for recently qualified graduates with relevant academic backgrounds and basic computer literacy in MS Word, Excel, Outlook, and Internet use. Trainees will gain practical experience by shadowing staff, attending meetings and workshops, and participating in various work environments across the company. Throughout the program, participants are expected to maintain accurate records of their activities and ultimately pass a competency test. Success in the role requires a strong willingness to learn beyond one’s department, build positive relationships with colleagues, and leave a meaningful impression through professionalism and initiative.

Responsibilities

• Conduct thorough research on the company and actively engage in on-the-job training opportunities
• Maintain accurate records of administrative documents and manage office equipment inventory
• Prepare Purchase Orders (POs) and Purchase Request Forms (PRFs) as needed
• Manage vendor setup in Ariba, including updating bank details, processing vendor extensions, and ensuring vendor information remains current
• Process invoices using OpenText and monitor their payment status
• Participate in meetings, workshops, and team-building activities
• Document experiences and maintain a learning log
• Compile reports and deliver presentations to colleagues where required
• Evaluate existing systems and propose innovative improvements
• Foster a positive work environment and build strong professional relationships with team members
• Support the Manager through research and administrative assistance
• Execute additional administrative tasks as assigned
• Collaborate with the Manager on office-related projects
• Assist with the handover of equipment to new employees and retrieve equipment from departing staff
• Consistently represent the organization with professionalism and integrity, while actively promoting its goals and values in all interactions and activities
• Complete evaluations, such as tests or other assessments, at the conclusion of the graduate program

Qualifications

• A Bachelor of Commerce (BCom) degree or an equivalent qualification
• A valid driver's license
• Excellent written and verbal communication skills
• Excellent research abilities and a willingness to grow
• A positive attitude and a growth mindset

Application instructions:

• Click on the apply button